Case Study 3

Virtual Project Management Office

Summary 

How a major improvement programme used Business Reform Limited’s project services to manage and provide visibility of their numerous project plans.

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The Challenge 

To standardise the plans, tracking and reporting to draw information from multiple sources, capture variations, changes, provide an audit trail and tailored visibility to all levels of the programme based in multiple locations. 

The Solution 

Business Reform Limited worked with the client to establish clear requirements and implemented tailored project methodology and governance, with project and reporting templates and systems to support delivery and critical review to aid effective and timely decision making.  

We provided systematic project review services, including project assurance, online performance tracking, change control and risk and issue management solutions utilising our Virtual Project Management Office (VPMO) services and reporting suite to deliver timely reporting against key deliverables, milestones and dashboards capturing key programme data and metrics.

The Benefit 

The streamlined, flexible approach reduced the administrative burden of managing multiple projects, maintained appropriate change controls, cut email traffic and prevented duplication of work.  Robust governance and reporting provided visibility, effective management of risks, issues and interdependencies and a consistent approach to projects. 

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The Result

 

Accurate, timely reporting tailored to each level of the programme has provided improved delivery assurance and stakeholder confidence.  Detailed dashboards provide critical information and data to improve planning, control, forecasting and management of risk and inform decision making.